Privacy Policy

Effective Date: 31.01.2025 

Welcome to the official website of the JCI Poland National Convention 2025 (POKO), managed and administrated by Stowarzyszenie JCI Poznań and developed by SOWA Marketing. We value the privacy of our users and are committed to safeguarding your personal data. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website. ). It also contains information about the rights that Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter: GDPR) and other data protection laws grants You as the data subject. 

By accessing or using our website, you agree to the terms outlined in this Privacy Policy. If you do not agree with the terms, please refrain from using our website. 

1. Information We Collect 

We collect several types of information for various purposes to provide and improve our website and services. The types of personal data we may collect include: 

Personal Identification Information 

  • Name 
  • Email address 
  • Phone number 
  • Company name (for sponsors or partners) 
  • Event registration information (tickets, preferences) 

Non-personal Identification Information 

  • Browser type and version 
  • Device type 
  • Operating system 
  • IP address 
  • Pages visited, time spent on each page 
  • Referrer URL 

We collect this information through cookies, forms, and other tracking technologies. 

2. How We Use Your Information 

The data we collect helps us operate and improve the functionality of the JCI POKO website. We use your personal information for the following purposes: 

  • To process event registrations and ticket purchases – legal basis:  art. 6 subpar. 1 letter b of the GDPR – processing is necessary for the performance of a contract to which the data subject is party. 
  • To communicate with you regarding updates or changes related to the event – legal basis:  art. 6 subpar. 1 letter b of the GDPR – processing is necessary for the performance of a contract to which the data subject is party. 
  • To send newsletters, promotional emails, and event-related notifications (only with your consent) – legal basis: art. 6 subpar. 1 letter a) of the GDPR. 
  • To respond to your inquiries or support requests – legal basis:  art. 6 subpar. 1 letter f of the GDPR – processing is necessary for the purposes of the legitimate interests pursued by Us which is the communication. 
  • To improve the user experience on the website and tailor content according to preferences – legal basis:  art. 6 subpar. 1 letter f of the GDPR – processing is necessary for the purposes of the legitimate interests pursued by Us which is development of our website. 
  • To comply with legal obligations and enforce our terms and conditions – legal basis:  art. 6 subpar. 1 letter b and c of the GDPR. 

3. Sharing Your Information 

We do not sell or rent your personal data to third parties. However, we may share your information under the following circumstances: 

  • With trusted partners and service providers (e.g., payment processors, email services, event logistics), but only to fulfill the services you have requested or to help us run the event. 
  • For legal reasons: We may disclose your information if required by law or to protect our rights or the safety of others. 
  • With sponsors: If you choose to be a sponsor or exhibitor, your company name and related details may be shared with other event stakeholders. 

We ensure that all partners and third parties with whom we share your information are compliant with data protection laws. 

4. Data Security 

We are committed to protecting the security of your personal data. We use industry-standard measures to safeguard your information, including encryption, firewalls, and secure servers. However, please note that no data transmission over the internet is 100% secure, and we cannot guarantee the absolute security of your data. 

5. Cookies 

Our website uses cookies to enhance your browsing experience. Cookies are small data files stored on your device when you visit a website. They help us remember your preferences and improve the functionality of the website. 

You can control the use of cookies through your browser settings. However, disabling cookies may affect the performance of the website. 

6. Your Rights 

As a data subject, you have the following rights regarding your personal data: 

  • Access: You have the right to request information about the personal data we hold about you. 
  • Correction: You can request corrections to any inaccuracies in your data. 
  • Deletion: You have the right to request the deletion of your personal data, subject to legal obligations. 
  • Object: You can object to the processing of your data for marketing purposes at any time. 
  • Portability: You may request a copy of your data in a structured format for transfer to another organization. 
  • Withdraw Consent: If you have consented to data processing, you can withdraw your consent at any time. 
  • Lodge a complaint with a supervisory authority – President of the Personal Data Protection Office (address: the Personal Data Protection Office ul. Stawki 2, 00 – 193 Warsaw) 

To exercise these rights, please contact us at the details below. 

7. Data Retention 

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law:  

  1. personal data necessary for the conclusion and performance of contracts will be stored for the duration of the contracts; 
  1. personal data provided for communication purposes will be stored for the duration of the conversation; 
  1. personal data necessary for the performance of public law obligations will be stored until the time set by the relevant legislation, in the case of tax obligations – for 5 years; 
  1. personal data provided for marketing purposes will be processed until You withdraw your consent or object. 

. After this period, your personal data will be securely deleted or anonymized. 

8. Changes to This Privacy Policy 

We reserve the right to update or change this Privacy Policy at any time. When we do, we will post the updated policy on this page and change the “Effective Date” at the top of the page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. 

9. Contact Us 

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us: 

  • Mailing Address: 
    Stowarzyszenie JCI Poznań 
    os. Przyjaźni 4/177, 61-682 Poznań 
    NIP: 9721324482 
    KRS: 0000951043 
    REGON: 521145258 

By using the JCI POKO website, you acknowledge that you have read and understood this Privacy Policy. 

This Privacy Policy should be reviewed periodically to ensure that it complies with current data protection laws and aligns with your website’s operations. Let me know if you’d like to adjust any sections or if you have any specific requirements!